Disk
Space
All hosting accounts offer a certain amount of disk space
that you can use to store all your files. Exactly what is,
and isn't counted towards your disk space usage will vary
from host to host; so make sure you check exactly what files
you will need to allow for when deciding how much disk quota
you will need.
It would be a good idea to have some sort of estimates
on what you need for various tasks. How much space will
you need for storing your email, web files, databases and
log files? By breaking down your usage like this it will
be much easier to work out how much space you should go
for (once you know exactly what files are counted towards
your disk quota).
All plans will certainly include all your web accessible
files when calculating disk usage. Some hosts will also
choose to include email and/or logs in the quota, which
can make estimating your disk space requirements more difficult.
While you may have a good idea of the disk space needed
for your web files, your email and log file needs change
constantly.
Should a host include all types of file storage in the
quota, check to see if you can switch off your logs or exclude
particular information. If the option is available it will
save you a lot of disk space, particularly if you have a
busy site. However, if you want to use any statistics package
that is available with your hosting, you will need to allow
some logging to take place.
If you enable your logs then it is also worth remembering
that you might not be able to delete a log file from the
server until the server has stopped writing to it. Daily
logs are fairly manageable if you remember to log in and
download and delete them regularly. Problems with monthly
logs can arise if you underestimate your log space needs
and you can't delete the file until the end of the month;
which could lead to an extra charge if you aren't careful.
If your email settings and inboxes are included in your
disk quota, it might be an idea to set the maximum size
of each mailbox if it is possible. This will save you from
storing too much mail on the server and inadvertently going
over your limit.
Email Accounts
Email accounts are a common feature of hosting, particularly
if you are hosting a domain. Some hosts will let you have
control over your mail settings, putting restrictions on
mail activities (for example the number of accounts or maximum
size of mail boxes) on the server side. Other hosts will
do all the set up for you, even though setting up of new
mail accounts can be easier than you think with the right
software support.
How you configure your email is a matter of personal preference,
but there are essentially four main types of mail accounts;
POP3, forwarding, aliases and autoresponders.
POP3 accounts are the traditional "inboxes",
you have space on a server to store your mail, allowing
you to use an email program to log in and download your
mail; each login and password combination usually equates
to one account. This works a bit like an office inbox, the
mail is left there until you do something with it; if it
is full then your mail can't be stored and bounces.
Forwarding mail accounts are useful if you want to send
your mail to a service like SpamCop or other email filter
before you receive it. Rather than store it on your mail
server, it will redirect all mail to another single email
address where it is dealt with appropriately. This kind
of account is useful for redirecting your emails to a common
POP3 box.
Aliases are names that can be used to identify different
types of email account, redirecting them to POP3 mailboxes
on the server or other addresses, where they are processed
again if necessary. What happens to the emails will depend
on whom they are being sent to. A catch all alias is often
used to collect and deal with email sent to people or departments
not recognised by your mail server.
Autoresponders are not an email account in their own right,
however they do have their own email address and simply
reply to anyone that emails them for information. They are
useful if you want to send out pre-prepared information
to people requesting it, as opposed to you replying to all
the requests manually.
FTP Access
One other thing that is common amongst paid hosting accounts
is FTP access. FTP programs allow you to upload files and
to edit and delete your content on the server much more
quickly than using a web-based interface. If you are hosting
on a *nix system, you will also be able to change your file
permission settings using FTP.
One of the better features I've seen offered with hosting,
is the ability for you to create your own FTP accounts.
This is great when you have someone helping out on the site
or if you want to share your web space while keeping your
user's files separate from your own. How hosts go about
this can vary.
Some hosts will let you act like a mini hosting company,
where FTP accounts that you create takes them to a special
users folder specifically for their files; keeping them
from your main files. Other hosts will allow you to create
FTP accounts that you can define exactly which folders they
have access to, and exactly what they can (and can't) do
with them.
While having the ability to create multiple FTP accounts
may seem trivial if you don't intend to host other sites
on your web space; it can be useful for allowing temporary
or permanent access to anyone helping you with your site,
without you ever needing to give out your own FTP account
details. Now that is a feature worth having!
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